This page is for owners whose data may appear in a Verifi report ordered by someone else, for example a buyer, lawyer, bank, estate agent or developer checking a property before a transaction.
1. In brief
Verifi is a private property verification service. We are not ANCPI, OCPI, ANAF, ONRC, a court or any other public authority, and we are not affiliated with them.
When a customer orders a service that includes owner analysis, the report may include data about that property's owner, taken from public registers or official documents. The processing is based on legitimate interest under Art. 6(1)(f) GDPR.
Information can be public and still be personal data. GDPR applies when information identifies or can identify an individual.
2. What data we may process
Depending on the sources available for the property concerned, the report may include:
- the owner's name or the name of the company that owns the property;
- the owner type and information from the land register;
- the owning company's CUI, if the owner is a company;
- public entries in ANAF, ONRC, BPI, Portal Just, ICCJ or Monitorul Oficial relevant to the transaction;
- encumbrances, mortgages, prohibitions or litigation noted in the land register;
- the source and the date on which the information was checked.
We do not request the customer's CNP as a separate input and do not display the owner's full CNP. If a CNP appears in an ANCPI document, it may be processed temporarily during extraction and is masked before the data is displayed in the report.
3. Where the data comes from
The data comes from public or official sources, such as:
- ANCPI/OCPI and the land register;
- ANAF;
- ONRC;
- Buletinul Procedurilor de Insolvență;
- Portal Just and ICCJ;
- Monitorul Oficial;
- other public registers relevant to checking the property.
Verifi does not create new public registers or publish freely accessible owner profiles online. The report is delivered to the customer who ordered it for a specific property.
4. Why we process this data
The purpose is property verification: the customer wants to understand a property's risks before buying, financing, valuing or advising on a transaction. This purpose relates to the legitimate interests of the customer and Verifi under Art. 6(1)(f) GDPR.
We have assessed this legitimate interest and apply data limitation measures: we use sources relevant to the property being checked, state the source and verification date, and do not use owners' data for marketing.
5. Why we do not contact you directly beforehand
In many situations, we do not have reliable contact details for the owner. Collecting additional data solely to send the notice would be more intrusive. Contacting the owner before the report may also affect the purpose of the pre-transaction check.
For these reasons, we publish this easily accessible general notice in accordance with Art. 14 GDPR and the principle of transparency. This approach does not limit your rights. You can contact us at any time at [email protected].
7. How long we retain the data
- the report is available to the customer online for 12 months;
- a minimal contractual archive may be retained for a further 3 years for support, complaints or the defence of rights;
- the customer's tax documents are retained for 10 years, but do not normally include data about the owner;
- objections are retained for as long as necessary to prevent the data from reappearing in future reports.
8. Your rights
For personal data concerning you, you may have the rights provided for by GDPR: access, rectification, erasure, restriction, objection, portability where applicable, and the right to lodge a complaint with ANSPDCP.
To make a request, write to [email protected] and include a reference to the property: cadastral number, address or another detail that helps us identify the report. Do not send a copy of an identity document unless we expressly and proportionately request it.
9. Objections from owners
If you do not wish your data as an owner to be displayed in future Verifi reports, email [email protected] with your name or company name, the property reference and a brief reason for your objection.
We will assess the request under Art. 21 GDPR. If the objection is well founded, we will avoid displaying the data in future reports where the match to the property is reasonable. We cannot delete or amend public registers and, as a rule, cannot retrospectively withdraw reports already delivered to a customer, except in the event of an error or a legal obligation.