How to check whether a property's corporate owner is reliable

• Automatic - tax status, VAT and RO e-Factura, without the current amount of debts (ANAF)
• Annual - turnover, result, accounting liabilities and equity in the financial statements (Ministerul Finanțelor)
• Manual - current certificates and extracts, shareholders, beneficial owner, Monitorul Oficial and RNPM (additional documents and registers)

Why check the company owner

When a property is owned by an individual, legal risk is limited to the property (mortgage, notice of litigation, ownership cases). When the owner is a company, you must also check the seller's position: insolvency or a lack of authority to represent it may delay, block or complicate the transfer. This does not mean all the company's obligations transfer to the buyer.

Specific scenarios of concern:

• Insolvency - if the selling company is in insolvency or enters a relevant procedure, the transaction may require additional legal analysis. Do not treat insolvency indicators as mere administrative details.
• Unclear tax position - the public ANAF API shows tax status, but not the current amount of debts. A recent tax clearance certificate must be requested for this information.
• Lack of signing authority - if the company's representative cannot prove their current mandate, request clarification of the documents before signing.
• Financial deterioration - negative equity, repeated losses or declining turnover require further questions, without proving fraud on their own.

What is checked automatically and what remains manual

The Verifi Firmă report brings together data it can consult automatically in a single document and separately marks each source's coverage. Documents requiring access, a request or case-specific interpretation remain manual steps:

ANAF - Agenția Națională de Administrare Fiscală

Automatic: tax identity, active or inactive status, deregistration, VAT registration, cash accounting for VAT and RO e-Factura, within the limits of the public response. The service consulted does not provide the current amount of tax debts or confirmation that all returns are up to date.

ONRC - Oficiul Național al Registrului Comerțului

Automatic, from available open data: name, status, registered office, legal form, EUID, CAEN activities and published legal representatives or authorised persons. A recent ONRC extract or certificate is needed for the full shareholder structure, current capital, beneficial owner, history of changes and current powers of representation.

MFin - annual financial statements

Automatic: published indicators for the available years, such as turnover, result, accounting liabilities, equity and average employee count. These are figures from annual financial statements, not the current tax balance at ANAF.

BPI - Buletinul Procedurilor de Insolvență

Automatic: indicators of insolvency proceedings identified for the company, within the limits of the data consulted and source availability.

Portal Just and ICCJ - cases

Automatic: cases found for the entity checked, with the available court, subject matter and procedural stage. Name-only matching is marked as such and does not on its own prove that the case concerns the correct company.

Manual checks, where the transaction requires them

Request and separately check the tax clearance certificate, a current ONRC certificate or extract, documents establishing signing authority and, where applicable, information about shareholders and the beneficial owner. Monitorul Oficial and RNPM are registers to consult manually; the report does not present them as automated sources.

What specifically to look for

You are not simply asking whether “the company is good or not”. There are specific points to check:

Tax status (ANAF)

• Is the company active or inactive for tax purposes?
• Is it deregistered in the tax records?
• Is it registered for VAT or cash accounting for VAT?
• Does it appear in the RO e-Factura register?

The current debt amount and filing status do not come from the automated service consulted. Request recent tax documents from the company for these.

Annual financial statements (MFin)

• Turnover for the publicly available years
• Annual profit or loss
• Accounting liabilities and equity
• Year-on-year changes in the indicators

ONRC open data

• Name, status, registered office, legal form and EUID
• Published CAEN activities
• Published legal representatives or authorised persons

For current capital, shareholders and shares, beneficial ownership, the history of changes and the signatory's current mandate, request a recent ONRC certificate or extract and the company's documents.

Insolvency (BPI)

• Do insolvency proceedings appear in the data consulted?
• What type and status does the identified procedure have?
• Was the source available at the time of the report?

Cases (Portal Just and ICCJ)

• Which cases were found for the company?
• What are the published subject matter, court, parties and procedural stage?
• Is the match exact or based only on the name?

Additional manual steps

• A recent tax certificate for current tax liabilities
• A current ONRC extract or certificate and evidence of signing authority
• Shareholders, beneficial owner and history, if relevant to the transaction
• Monitorul Oficial and RNPM, depending on the asset and security interests

Red flags - major warning signs

The indicators below require explanations and additional documents; taken individually, they are not a legal verdict on the company:

• Active or recently opened insolvency proceedings - the most dangerous. Do not proceed without in-depth legal advice.
• A deregistered or tax-inactive company - immediately clarify the position and the company's capacity to enter into the transaction.
• Negative equity or repeated losses- the financial statements show financial pressure and justify questions about business continuity and the company's obligations.
• A sharp fall in turnover - request explanations if the trend appears in the publicly available years.
• A very new company - its short history limits what can be observed in financial statements and registers.
• Relevant court cases - read the subject matter, stage and parties; appearing in a case does not automatically prove a problem with your transaction.
• Incomplete coverage - an unavailable source or lack of public history does not mean “no risk”.
• Current documents refused - if the company does not provide the tax certificate, ONRC extract or proof of authority required by the transaction's context, stop and seek legal assistance.

Why use the Verifi Firmă Report

For an actual decision, the challenge is not just finding company data, but seeing it together: identity, available information on people, financial trends, insolvency and cases. The Verifi Firmă Report structures the checks in a single document.

• Less fragmentation: company indicators in one place.
• Fewer omissions: the report shows whether missing data is itself a reason for caution.
• Clearer for decision-making: each indicator is explained in the buyer's language, not merely listed as a raw result.
• Easier to discuss with a professional: use the report for specific questions to the company, lawyer, accountant or notary, depending on the context.

If the company is also selling a property, this report checks the company. The land register and property risks are checked separately through Verifi's property products.

What you receive in the company report

The Verifi Firmă Report (49 RON) brings together available data about the company identified by its CUI in a technical report. It is not a property package and does not require a cadastral number.

The company report provides:

• Tax status, VAT and RO e-Factura from the public ANAF service
• Identity, status, legal representatives or authorised persons and CAEN activities from ONRC open data
• MFin financial statement history for the available years
• BPI insolvency indicators, within the limits of the data consulted
• Cases found on Portal Just and ICCJ, with match type and published information
• Explained indicators and transparent status for each source

The report does not automatically include the current amount of tax debts, filing status, up-to-date capital or shareholders, beneficial owner, full ONRC history, Monitorul Oficial or RNPM. The guide retains these in the checklist as manual checks, not results promised by the report.

Instead of consulting several registers separately, you receive a technical PDF with the aggregated data and the limits of the checks. When the stakes are high, the report's cost is small compared with the risk of an insufficiently checked decision.

Frequently asked questions